Emails to members and promotional communications (‘direct marketing’)
We use the postal, email and telephone contact data we have about our members to provide them with information and updates about the IWW’s activities, internal democratic processes, internal discussions, campaigns, and services. We do this on the lawful basis of pursuing the IWW’s legitimate interests as a trade union.
General information emails that we send to our members from our membership database bulk mailer are tracked. This helps us to ensure that you only receive emails from us that are of interest to you. Members can unsubscribe from general information emails sent via our database mailer at anytime by clicking the email opt-out link at the bottom of our emails.
If you choose to opt out from general information emails, we will retain the right to send you important information that we are legally required to send to our members, or for the purposes of pursuing the legitimate activities and interests of the IWW as a trade union.
We may also occasionally engage in promotional communications with non-members who have explicitly opted-in or subscribed to receive updates and information from us, or who have contacted us in the past to enquire about our activities and services. When we do this, we will always explicitly offer the right to object to further promotional communications.
We will never share your contact details with any third-party service providers or data processors for promotional, marketing or advertising purposes.
We will keep your personal data confidential and will take appropriate measures to protect it against loss, theft or misuse and to safeguard your privacy.
IWW uses industry standard efforts to safeguard the confidentiality of your personally identifiable information, such as firewalls and SSL (secure socket layers). We make every effort to protect the loss, misuse and alteration of information under our control. However, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. Your IWW membership information is password protected so that only you can access it and view the information contained in your account. You are responsible for maintaining the secrecy of your passwords.
We do not routinely transfer your data outside of the UK or the European Economic Area. Where this is necessary, we ensure appropriate data protection measures are in place.
The IWW Interwob Forum is an online discussion platform whose use is shared with the membership of other IWW Regional Administrations (RA) and Regional Organising Committees (ROC) that are outside the United-Kingdom and European Economic Area (EEA). These non UK and non EEA based IWW RAs and ROCs are administratively separate from IWW WISE-RA but part of the same worldwide confederation of IWW unions.
Members of these non UK and non EEA IWW Administrations who access and use the Interwob Forum will be able to read the contents of posts made by IWW WISE-RA Interwob Forum users, and see their Interwob usernames and profiles.
Interwob users have the option of using personally non-identifying usernames, and default usernames and user profile settings do not expose personally identifying data.
The Interwob Forum is accessible only to members in Good Standing of IWW RAs and ROCs.
All Interwob Forum Administrators who can access personally identifying user data must sign an IWW WISE-RA Data Processor Agreement before they obtain administrator access, in order to ensure their compliance and accountability to UK and EU GDPR data protection laws and IWW WISE-RA data protection policies.
User-posted contents and media
IWW members can post contents to the public facing website (which must be approved by site editors before it is published). Members can also post contents to internal members-only discussion areas, such as Wobchat, the InterWob Forum, or any IWW email lists they may be subscribed to. Members can upload files to the IWW Owncloud file repository. IWW roleholders may be granted IWW hosted email accounts from which they can send and receive emails.
All IWW members will be able to see and download any content that you post or upload to Wobchat, the InterWob Forum, the IWW Owncloud file repository or any other members-only IWW websites. IWW email list subscribers will be able to see and download any content that you post to those lists. Any content you post to the public website (once site editors publish it) will be publicly visible and can be downloaded by any visitor to the website.
Please only post content you are comfortable sharing with these audiences. Please do not post content revealing someone else’s personal data without their prior consent.
If you upload images to the websites you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
When using IWW websites and communications tools, members are expected to abide by IWW rules concerning communications and data protection (access to that page is restricted to members only and requires a password).
The IWW retains the right to revoke your access to any IWW members-access-only websites and email accounts and their contents, including personal IWW email accounts and website user accounts.
Members can directly download, amend, or delete any content they have posted on Wobchat, the InterWob Forum, IWW’s Owncloud, or that is stored in their IWW email accounts by visiting the ‘My Membership’ page of the IWW Members’ Area website (access to this area is restricted to members only and requires a password).
Public website contributors can amend their posts themselves and can contact website editors or the IWW IT Committee or IWW Data Protection Officer to publish the amended content.
Members can ask their local branch officers or contact the IWW IT Committee to subscribe or unsubscribe their email address(es) to/from their local branch’s email lists. IWW roleholders can contact the IWW Communications Administrator for support with subscription or unsubscription on IWW role-holder email lists.
Please note that once you have sent an email, the recipient(s) of that email, including the subscribers of any IWW email list(s) you post to, will be able to read that email and download its contents, and this cannot be undone nor deleted from the IWW email list’s message archive.
By default, contents that you have emailed, posted or uploaded yourself via Wobchat, the InterWob Forum, the IWW Owncloud file repository, IWW email accounts and email lists, or any other IWW communications platform, will remain indefinitely stored and visible on those platforms, even if you are no longer a member, unless you delete them yourself or explicitly request their erasure.
If you wish to erase content that you posted on any IWW member-only website such as the Interwob Forum or Wobchat, while you have access as a member, you must do so yourself using the available editing and deletion tools.
You are only entitled to delete posts that you have published in your capacity as an individual member. If you are or have been a formally elected or appointed IWW role-holder, you are not entitled to delete any posts that you have made in that capacity.
If you are no longer a member and/or no longer have access to IWW member-only websites, you may request erasure of personal content by contacting the Data Protection Officer or Communications Administrator. If authorised by the Data Protection Officer, erasure will be implemented by anonymising the content rather than deleting it, as this counts as erasure under current data protection legislation. You may appeal to the Data Protection Officer to request full deletion of content, subject to adequate justification and authorisation by the Data Protection Officer.
If you require assistance with any of the above, including requests for your data to be erased from Wobchat, the InterWob Forum, the IWW Owncloud file repository, or IWW Email accounts, please click here to submit a request via the contact form in the IWW Members Area website (select the ‘Personal data requests’ category). (Access to this area is restricted to members only and requires a password).
The IWW and its various bodies use social media websites such as Twitter, Youtube and Facebook to promote their activities. We do not collect any personal data from social media profiles. We do not use your member data to target our social media posts or any social media advertising. We do not provide or sell members’ data to third parties for the purposes of social media marketing or any other form of marketing or analytics.
Occasionally, posts on our websites may contain social media buttons or links to social media sites. When you click on these buttons or links, these sites will be registering that action and may use your information.
You should check the respective policies of each of these social media sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
Amendments to this policy
We may amend this policy at any time by posting a revised version on the website at www.iww.org.uk/privacy